Private events, contacts and tasks are useful especially for sharing of folders. If a user shares a calendar or a contact folder for another user(s), items set as private can be opened and edited only by the folder's owner.
Private contacts and tasks in subscribed folders are not displayed. In case of private events, only time for which the event is set is displayed. The Private event string is displayed as subject. Such events cannot be opened or edited.
Private items can be created as follows:
Open a dialog box where a new event, contact or task can be created.
Insert relevant information.
On the first tab, enable Private.
Save changes by clicking .
In the Free/Busy calendar, private events are displayed in the same way as others.
Private events are different from private contacts and tasks:
Private events
To enable their display in the calendar, they must be downloaded from the server to the particular email client. This behavior might slightly endanger security.
Private events are treated as private only if the client where the private event folder is viewed supports this feature. In other client applications, it is possible to view and edit any events without any restrictions by users with appropriate access rights. This also implies that private events are not well secured.
Private contacts and tasks
Private contacts and tasks are kept in a folder on the server. This implies that if a user shares a folder with another user, private contacts and tasks are not available to this user. The client application can download only such contacts and tasks which are not marked as private.